ITF

APPENDIX J ARRANGEMENTS FOR PRESS AND MEDIA 1. INVITATIONS AND ACCREDITATION Well before the Tie, and once the venue is known, the Home Nation shall invite the national and local press and other media representatives requesting accreditation to attend the Tie. Accreditation details ought to be received by the organisers not less than one week before the Tie begins, so that badges can be prepared and issued to both journalists and photographers. Normally the accreditation badges can be collected by the media representative at the stadium on the day the Tie begins. 2. SEATING ARRANGEMENTS FOR JOURNALISTS AND PHOTOGRAPHERS CONTACT PERSON In order to receive the best possible press coverage for the Tie, it is important to make suitable arrangements for working journalists, photographers, and the representatives from radio and television. Benches should be provided for photographers behind the advertising boards and in front of the public seating. Alternatively, the organiser of a Tie should make suitable arrangements for photographers to be seated in the first row in the stands Photographers should not be positioned on court during play. Press rooms should be manned by a person with knowledge of both the local and the English language. The person who is in charge of the press room must be prepared to answer overseas telephone calls from the media, and that person should also be able to give information and accurate on-going results during the Tie. The press room should be big enough to accommodate all representatives of the media. 3. RADIO AND TELEVISION Unlike newspapers, it is not easy for television and radio stations to cover events unless they have been given plenty of advance warning, as their programmes are scheduled weeks or months in advance. Therefore, as soon as even a preliminary date for staging a Fed Cup Tie has been received, contact should be made with the local television and radio stations. In arranging spectator seating, the Home Nation shall ensure that there are radio and/ or television commentary positions which are sound-proof. This is another reason for early discussion with the local television and radio stations. 83

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