ITF

8 CORPORATE GOVERNANCE The ITF strives for best prac ce in the areas of transparency and public communica on; democra c processes; checks and balances; solidarity; accountability; inclusiveness and follows the rule of the law assuring that corrup on does not take place. The ITF will hold staff, volunteers, Na onal Associa ons, Regional Associa ons and the organiza on to consistent moral and ethical standards to assure their character, ability, strength and truth. We have aligned the corporate structure to ensure the highest levels of integrity for the management of the ITF's affairs and con nuously review the structure and arrangements as best prac ce evolves. The cons tu on has been augmented in areas of governance including term limits being placed on the President and on Directors and the inclusion of athlete representa ves on the Board. DIRECTORS The President, elected every four years by the member na ons at the Annual General Mee ng (AGM), is also Chairman of the Board and Chief Execu ve of the ITF Group. Thirteen directors are elected every four years by the Member Na ons at the AGM. The ITF Cons tu on clearly sets out the rules of elec on to ensure a geographical representa on on the Board. However, elec on to the Board is personal and no director shall be accountable to the Na onal Associa on or Regional Associa on from whom he or she is drawn. In addi on to the thirteen elected directors, there are two directors appointed by the elected directors every four years at a Board mee ng as athlete representa ves. The Board of Directors, with regular mee ngs throughout each year, is responsible for the overall management of the company including its strategic direc on. COUNCIL, COMMITTEES AND COMMISSIONS A general mee ng of the council takes place each year, referred to as the AGM. The Board of Directors reports annually to the AGM. The Board of Directors appoints members of commi ees and commissions to advise and make recommenda ons to the Board on specific ma ers of the ITF. Such commi ees and commissions may include appropriately qualified persons other than members of the Board of Directors. COMMUNICATIONS The ITF recognises the importance of maintaining a purposeful rela onship with its Na onal Associa ons and affiliated Regional Associa ons. The ITF communicates with member na ons in a number of ways such as the ITF website, Na onal Associa on portal, direct mail, publica ons such as This Week and ITF World and through affiliated Regional Associa ons. Member na ons are en tled to a end the AGM, in accordance with the provisions of the ITF Cons tu on, where the Board expects their par cipa on and informs them of the ITF's key strategies including the business plan. ACCOUNTABILITY AND AUDIT The Board of Directors is responsible for the ITF's system of internal control and for reviewing its effec veness. Such systems are designed to reduce the risk of failure to achieve business objec ves and by their nature can provide only reasonable and not absolute assurance against material misstatement or loss. The processes used by the Board to review the effec veness of internal control include the Finance and Audit Commi ee, whose members are all non-execu ve members of the Board. This commi ee meets a minimum of twice a year, has wri en terms of reference and reports to the Board. This commi ee reviews the approach adopted by the company's business plan as well as the scope of the work of the external auditors from whom it receives a report presen ng the results of their audit and any material control weaknesses iden fied. The commi ee discusses the ac ons to be taken in areas of control with the relevant execu ves.

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